Project Execution Plan is
a definite requirement in projects. It describes the approach the contractor shall take in accomplishing
the project scope deliverables with key considerations to - time, cost, quality and safety.
The Project Execution Plan should include the following,
1. Detailed Scope Explanation - Works to be carried out, narrative on how they will be approached in
a phase wise manner. A background on how the project affects the overall development in the region.
If a part of set of other projects - A brief description on how the overall service shall be of benefit.
Describe in brief on the Project Design and Parameters considered while Designing the Project.
2. Project Time Management - Methodology adopted for development of the Project Plan. Specific Reasons
for approach taken towards distribution the works under the various zones. The work complexity and achievable
Production rates based on achieved rates in three previous similar projects, for the tasks in the Work Breakdown
Structure, Resource Requirements on the Project, Progress Measurement Methods adopted - Critical Path Analysis
and Earned Value Analysis, Updated Reports to Reporting Period: Progress S-Curves : Physical Progress Curve,
VOWD Progress Curve, Planned Vs Actual Progress, 6 Weeks LookAhead, Critical Path depicting the
critical activities. Further also highlighting the near critical activities that need attention.
If the project is midway at time of preparation of PEP a narrative on the practical issues faced at site while
working and a measure of how close the production rates have been achieved, (Issues could range from Underground
Utilities/Services being identified on Open Cut Works being not conforming to available as-builts, high water
table requiring significant efforts more than expected to dewater/overpump the water from Shafts, Site interface
issues with other contractors etc).
3. Project Cost Management : Descriptive of Costs associated with different work sections/phases.
Cost Benefit Analysis of the Project and Break Even analysis on projects, especially on projects of
high commercial viability invested by Private Players/ Clients realizing in a service that results in
revenue generation. Detailed Revenue realization models.
Alternatively there are projects that are basic service oriented projects invested by the Government,
that are funded from Govt. Treasury.
Narrative on the expected financing/budgetary arrangements the client should be ready with in the comming
months based on VOWD and Cashflow Forecasts for the Contractors Payments. Analysis of the VOWD and narrative
analysing the key work sections that control the major chunk of Value Generated and the expected progress
on those work sections (Paretos Principle)
4. Project Quality Management : Quality Assurance measures adopted on the project. Explain in Detail the
Process set up for the projects needs. Explain the Quality Policy Document - Project Quality Plan,
the roles and responsibilities of individual team members, the stages of work flow, key requirements
while making project pre-contruction submittals - requirements on submittals of detailed method statements,
material submittals, drawing submittals, Inspection and test Plans and their review and acceptance prior to
starting works at site, Quality Assurance related to Material Procurement, Factory inspections,
review and validation of material design calculations and test certificates, conformance of materials
to the specific standards and project needs, Ensure the Submittals are comprehensive with Product Details
, Design Calculations, Product Samples, Test Certificates, Warranties etc prior to their approval. On the
Work Fronts - Streamlining the Stages of Inspection of the Works per agreed method statement and
validate each stage works with detailed inspections prior to accepting them as part of permanent works.
Further conduct periodic audits of the site resources (Manpower, Material, Machinery) and
works and raise non-conformances and followup till necessary corrective actions are in place.
5. Project Safety Management : Explain the Safety Policy and Procedures being established on the Site for
Safe Work Operations in line with the HSE Plan and International Safety Standards. Steps taken to ensure
safe work practices are adopted at site with detailed tool box talks, permits for the heavy equipment and
machinery following detailed inspection and fit for purpose certification, regular inspections of
works and materials at site, on infrastructure works ensure a detailed and comprehensive Traffic Management
System in Place that minimizes the interference to the commuting traffic as far as possible with special
considerations taken on night time works.
Conduct regular audits and raise and resolve safety non-conformances.
6. Project Risks and Issues Management : Identify the issues that need resolution, the cause of the issue at hand,
proposed remedial action, rating of the issue on scale of 1-5 based on severity, priority/criticality, its impact
on key parameters of time, cost, safety, authorization levels required for the issues resolution, action by due
date, chronological list of events and actions taken to date on the pertinent issue, issues current status - open
, close, depicted by RAG (Red - Critical, Amber - Next in line on Priority List, Green - Closed).
Similarly Detailed Risk Registers are maintained that identify potential threats to project time and cost in
advance and detailed risk mitigation plans with due dates and action responsibility assigned and followed up
for their resolution prior to them affecting the project.
